10 effective tips for time management
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The clock is ticking. And then he runs. And always too quickly. How am I meant to get everything done in a single day? Remove this stack of paper, delete this slew of emails, and clear the clutter off my desktop. Questions you most likely ask yourself on a frequent basis.
So-called time management should help in completing impending tasks and appointments within the time allotted. Although some people still distinguish between personal time management and time management, neither word is totally valid.
Because time cannot be controlled. It always goes by quickly, no matter what we do with it. Every day has 24 hours for everyone, whether we use them or not. On the one hand, this is quite fair; nonetheless, it cannot be denied that it poses more issues for certain people than others.
As a result, the word time management fails to get to the heart of the issue. It is not about time management, but about your personal (or general) method of functioning.
Anyone who wishes to acquire a better grip on their everyday tasks can and should apply the following ideas. As a result, not only do you save significant time, but you can also set an early closing time.
Tips for better time management
You set limits
Sometimes you just can’t seem to get anywhere. There is a solution: pressure – and a deadline. Only those who are under a certain amount of pressure to complete a task will put in the necessary effort. Your boss, on the other hand, does not have to put any pressure on you.
You can achieve this by periodically setting strict time constraints for your jobs. It’s quite useful: Simply set your phone’s alarm clock or utilize a timer app.
The 72-hour rule
Do you understand the 72-hour rule? It claims that anything you set out to do must be started within 72 hours, or the chances of completing the assignment are reduced to one percent.
It’s not simply your weaker self that’s to blame; it’s also a lack of determination. Anyone who is completely dedicated to anything, with heart, soul, and enthusiasm, wants to get started.
The initial step is the most crucial. Because everything that is effective has one thing in common: you make the gap between decision and accomplishment as small as possible.
You plan ahead
Being busy and being productive are not synonymous. Create a well-thought-out daily and weekly schedule. Nothing is worse than a day filled with stress and time constraints that results in nothing. Working productively and finishing earlier is preferable.
Putting a task on the back burner is not necessarily the worst place to put it. After all, not every one of them is critical and must be postponed. The most important tasks demand your attention right now, and you can safely push everyone else.
As a result, sharpen your senses and learn to tell the difference between the important and the VERY vital.
The 40-30-20-10 rule is a straightforward time management approach for prioritizing projects and allocating adequate time to them.
In this situation, you devote 40% of your available time to the task with the highest priority, 30% to the task with the second-highest priority, and 20% to the task with the third highest priority. The remaining 10% is allocated to the remaining jobs.
Of course, this time management system has flaws, as it only allows for three extremely important tasks per day. This, of course in my opinion is not always the case. At the same time, the rule demonstrates that successful time management is always radical.
Individual percentages should thus be interpreted as suggestions; the theory underlying them is crucial.
You cut yourself off
At least for the time being. Social networking, email, and the professional bible are all fantastic tools and sources of amusement. But there are also time wasters. As a result, you should set apart time when you are not distracted by anything and when all sources of disturbance are turned off.
If you want to learn about current events online, you should do so at specific times of the day – not at random.
You follow routines
Those who arrive at work hurriedly are more prone to diversions. Running first thing in the morning, then going to work, checking e-mails for 15 minutes, and then focusing on the current project for the next two hours.
This is an example of your daily routine. Positive: Routines apply subtle pressure to you while also utilizing the power of habit.
You think realistically
A meeting with the customer? Okay, half an hour there, an hour on-site, half an hour back, done, next appointment. Failure! Plan with sufficient buffers, because disruptive factors can never be completely switched off.
A flat tire, an unexpected call, a shirt stained with coffee: Better to straighten out the plan than to stuff it up.
You take notes
To-do list, calendar, schedule – good time management means having the right equipment in your pocket. Those that are highly organized save time automatically. And writing things down makes you even more successful, as it trains your memory and boosts your remembering skills.
You prepare canapés
No, not in the culinary sense of ham or cheese. However, in organizational terms, when confronted with lengthy, complex activities, one is frequently met with a massive wall. Which, all too often, leads to frustration and procrastination.
As a result, it is preferable to divide a major assignment into several little portions – so-called milestones – that are gradually removed.
The SMART method
The so-called SMART method is intended to help formulate goals, whereby the focus is on initially assessing them as realistically as possible and then set reasonable deadlines.
Goals should be as specific as possible.
Measurable: Use measurable facts as a guide.
Attractive: plan in such a way that you also want to implement it.
Realistic: What you intend to undertake must, of course, be doable.
On-time: This signifies that the chores are planned in a timely manner.
You cannot do everything on your own. They aren’t even required to. Concentrate on your strengths, on what you excel at. And leave everything else to people who are more knowledgeable about it.
So these were our suggestions and advice for you to achieve better time management in your daily schedule. Try to apply those with better planning every day and remember, everything does not come at once.
First, try to implement them in the best way you can, then analyze and improve. If you follow this technique of recursive improvement, you will be able to see the difference in the very near future.
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